Monday 7th April 2025

The meeting of Launcells Parish Council was held on the above date at 7:30pm, in Launcells Parish Hall.

Chairman Cllr Hargreaves, Cllr Cleave, Cllr Pollard, Cllr Stokes, Cllr Whittle, Cllr Wingard, Cllr Constantinou, Cllr Elliott, Cllr Tape.

Also in attendance: Clerk Julie Gray and Cllr Chopak.

0 members of the public were present for the meeting.

Cllr Hargreaves opened the meeting and welcomed everyone.

4.25/1:

Vice-Chair Cllr Allin could not make the meeting and sent his apologies.

4.25/2:

It was resolved to approve the minutes and ratify all decisions made at the meeting held on Monday 3rd March 2025. 7 in favour. 2 abstained, due to not being present at the previous meeting. The Chair, Cllr Hargreaves, signed them as a correct record.

4.25/3:

1. There were no declarations.

4.25/4:

1. There were no dispensation requests.

4.25/5:

1. None

4.25/6:

There were no members of the public present.

4.25/7:

Cllr Chopak attended the Community Area Partnership meeting. It has been agreed that moving forward the meetings need to be more targeted.

There have been approximately 500 redundancies in the last month and after the elections in May it is expected there may be a change in officers also.

Highway repairs are going well to keep within the budget.

There are going to be 16 affordable housing in Jacobstow.

Cllr Chopak also listed changes she is hoping will happen in the future.

4.25/8: – all correspondence circulated via email.

1. The Rural Bulletin.
2. Planning Meeting Date.
3. Emergency Plan.
4. Affordable Housing Newsletter.
5. CAP Invite Venue Change.
6. Nomination Reminder.
7. Keeping Cornwall Updated.

4.25/9:

1. Decision Notices/Updates:
   1. PA25/00293 | Submission of details to discharge Condition 3 in respect of Decision Notice PA24/01957 dated 12.12.24. | Penleaze Hobbacott Lane Marhamchurch Bude Cornwall EX23 0ET.
      The details submitted are acceptable.
   2. PA25/00627 | Hedgerow Removal Notice for creation of field-to-field gateway where the blocking up of another gateway makes the field landlocked | Higher Pigsdon Launcells Bude Cornwall EX23 9LQ.
      REFUSED. Having taken into account the reasons put forward for the removal of the hedgerow, it is not satisfied that there are circumstances which justify the removal of the hedgerow, and consequently the work specified in the notice may not be carried out, and the length of hedgerow must be retained and removal consisting of or including any such work is prohibited.
   3. PA24/08789 | Change of use from Methodist Chapel to residential C3 dwelling with extensions and alterations without compliance with condition 3 of decision notice PA24/05021 dated 08.10.24 | Launcells Methodist Chapel Launcells Bude Cornwall EX23 9NN.
      APPROVED.
   4. PA24/09712 | Application for a Lawful Development Certificate for existing use as a dwelling without complying with an agricultural occupancy condition | Barcotta Bridgerule Holsworthy Cornwall EX22 7JU.
      REFUSED. There was not sufficient evidence that the dwelling has been continuously occupied in breach of the agricultural occupancy condition, for a period in excess of 10 years prior to the application.
   5. PA25/00711 | New garage, two storey rear extension and alterations to existing window openings | Burleigh House Hobbacott Lane Marhamchurch Bude Cornwall EX23 0ET.
      APPROVED.
2. Planning Applications/Appeals:
   Any late planning applications received will be discussed but not decided under this section.
   1. PA25/02101 | Conversion of existing garage loft space to form ancillary accommodation to include dormer and access bridge | Bidna Farm Hersham Bude Cornwall EX23 9LZ.
      Launcells Parish Council unanimously has no objection to the application.

4.25/10:

1. Chairman / Councillor.
   Cllr Whittle attended the planning meeting and found it useful. If the planning department issue a 5-day protocol they are happy to discuss the case if the Parish Council believe there is something that has been missed.
   Cllr Whittle attended levelling up meetings and feedback received from the recipients of the funding was positive. The second round of funding was disappointing and only two met the criteria.
2. The Clerk.
   The Clerk supplied Cllr Whittle with the quarterly finance check documents.

4.25/11:

Cllr Elliott agreed to contribute to July’s edition.

4.25/12:

The last quarter budget was circulated and noted.

4.25/13:

The membership for the Cornwall Association of Local Councils is up for renewal.

It was unanimously agreed to renew the membership.

4.25/14:

A question was raised concerning ownership of the speed awareness sign. The Clerk will contact Highways and enquire as to ownership. If the Parish Council own the sign, it will be added to the asset register.

It was unanimously agreed that the rest of the asset register was correct.

4.25/15:

The Councillors were not able to review the accounts therefore it was deferred until the next meeting.

4.25/16:

1. Internal Audit Update.
   This was completed by the auditor. There were no concerns or recommendations and this was noted by the Council.
2. Section 1 – Approve 2024/2024 Annual Governance Statement.
   It was resolved that responses to number 1-8 are affirmative and number 9 not applicable.
3. Section 2 – 2024/2025 Accounting Statements.
   This was circulated to the Councillors.

4.25/17:

The APM will begin at 7.45 after the Parish Council meeting.

Cllr Cleave and Cllr Hargreaves will supply cake and wine. There will be hot drinks also.

The Clerk will request that the meeting is added to the local facebook page each week.

Cllr Whittle will send a list to Councillors and Councillors will contact those on the list to invite them to the meeting.

The secretary of the Parish Hall has contacted users of the Hall and invited them to the meeting.

4.25/18:

Existing Councillors all reapplied for nomination to the Council. There were no other applicants therefore there will be no election held for the Parish Council.

There will be an administration cost to the Parish Council.

4.25/19:

1. It was unanimously agreed to ratification of payments totalling £755.19 plus the auditor fee of £45 as per March’s schedule.
2. To note Bank reconciliations.
3. To note Income & Bank Balances as per the schedule and reconciliations.

4.25/20:

Cllr Constantinou has been asked to report any issues, such as potholes, refuse, lighting etc to the Council, as people are unsure how to. Cllr Whittle wrote a piece in the Parish Magazine concerning this last year. There is a link on the Parish Council website that takes you to the report it page. That link is: – https://www.cornwall.gov.uk/report-something/

A query was raised concerning the chapel. If it has been sold can people still visit the graves. Yes, they can.

Cllr Pollard was thanked for taking the nomination papers to Bodmin.

4.25/21:

Monday 12th May 2025 @7.00pm

APM 12th May @ 7.45pm.

Meeting closed at 8.30pm

During the meeting it may arise that publicity would be prejudicial to the public interest by reason of the confidential or special nature of the business to be transacted and the press and public will be instructed to withdraw.

When this arises, the Chair will recommend to consider passing the following resolution: “to resolve that in view of the confidential or special nature of the business to be discussed, the public are excluded and instructed to withdraw.”