Thursday 4th May 2023

The meeting of Launcells Parish Council was held on the above date at 7:30pm, in Launcells Parish Hall.

Chairman Cllr Whittle, Vice-Chair Cllr Allin, Cllr Cleave, Cllr Pollard, Cllr Hargreaves, Cllr Stokes, Cllr Minter, Cllr Elliott, Cllr Tape.

Also in attendance: Clerk Julie Gray.

7 members of the public were present for the meeting.

Cllr Whittle opened the meeting and welcomed everyone.

05.23/111:

Cllr Elliot nominated Cllr Hargreaves for Chairman, seconded by Cllr Cleave with unanimous approval. Cllr Hargreaves accepted and the Chairman’s Declaration was signed and witnessed.

05.23/112:

Cllr Whittle nominated Cllr Allin for Vice Chairman, seconded by Cllr Pollard with unanimous approval. Cllr Allin accepted the position.

05.23/113:

Cllr Wingard could not make the meeting and sent his apologies.

05.23/114:

It was resolved to approve the minutes and ratify all decisions made at the meeting held on Monday 3rd April 2023. Proposed Cllr Allin. Seconded Cllr Elliott. 7 in favour. 2 abstained, due to not being present at the previous meeting. The Chair, Cllr Hargreaves, signed them as a correct record.

05.23/115:

1. There were no Declarations.

05.23/116:

1. There were no dispensation requests.

05.23/117:

1. There is no longer going to be a mayor.
2. The Red Post road markings have been refreshed.

05.23/118:

Cllr Chopak could not attend and sent her apologies.

05.23/119:

A member of the public spoke on Agenda Item 11 b)(i), planning application PA23/02645. The change of curtilage is to enable the applicant to ultimately build an annex for an elderly relative.

A member of the public spoke in support of Agenda Item b)(ii), PA23/02235.

The chairman thanked the public participants for their explanation for each of the proposed applications.

05.23/120: – all correspondence circulated via email.

1. Chief Executive’s Bulletin.
2. CALC Training Bulletin.
3. Chief Executive’s Bulletin.
4. Cornwall Council Stay in Touch.
5. Marhamchurch Neighbourhood Plan Consultation.
6. Duchy Health Charity Cost of Living Fund.
7. Keeping Cornwall Updated.
8. Good Growth Funding Workshop – Cllr Whittle is to attend.
9. NALC Newsletter.
10. Changes to Rubbish & Recycling Collection Times. Rubbish must be placed outside by 7am due to changes that are being rolled out. Everyone will receive a food waste receptacle and other waste will be collected fortnightly.
11. Star Council Awards 2023.
12. Ocean Housing’s Plan for the Year Ahead.
13. Planning News for Local Councils & Agents.

05.23/121:

1. Decision Notices/Updates:
   1. Pigsdon Quarry Tip Extension Planning Application. Pre-application.
      There were no updates on the quarry at this time.
2. Planning Applications/Appeals:
   Any late planning applications received will be discussed but not decided under this section.
   1. PA23/02645 | Regularisation of residential curtilage | Springleaze Bridgerule Holsworthy Cornwall EX22 7HB.
      Launcells Parish Council unanimously have no objection to the application.
      Proposed Cllr Whittle. Seconded Cllr Cleave.
   2. PA23/02235 | Change of use from agricultural to equestrian use to allow the grazing of horses alongside sheep, erection of timber stable block comprising three no. stables and tack room, and erection of agricultural barn for implement and fodder storage with concrete yard and 12kw photovoltaic array on roof. | Cann Orchard Stratton Bude Cornwall EX23 9TD.
      Launcells Parish Council unanimously approve the application.
      Proposed Cllr Hargreaves. Seconded Cllr Cleave.

05.23/122:

1. Chairman.
   The Chair had nothing to report. 
2. The Clerk.
   he Clerk had been trying to get in touch with the Company that is that is to do works on the bus stop. Cllr Allin stated this had been done last week. The Clerk will await an invoice from the Company.
   The Local Maintenance Partnership fee that was due to be paid to the Parish Council last year has been received.

05.23/123:

It was decided to defer the decision until the funding round later in the year opened for applications

05.23/124:

The renewal was priced at £505. The Clerk received a quote for smaller parishes at £378.

It was proposed by Cllr Hargreaves that the Parish Council proceed with the lower quote. Seconded Cllr Cleave. Unanimous.

05.23/125:

North Kernow Housing (NKH) wish to attend the next meeting and provide a five/ten minute presentation on their aims and objectives and to gather the Council’s thoughts on how to best go about engaging with residents and stakeholders. Ideally, they would like a representative from the Council to be a member of the parish’s local group.

The Clerk will contact NKH with the date of the next meeting.

05.23/126:

The Asset Register is verified and the Cllrs wish to adopt the Asset Policy.

Proposed Cllr Whittle. Seconded Cllr Allin. Unanimous.

05.23/127:

After discussion it was proposed that the training take place on 24th June am.

The Clerk will contact the trainer with the date.

05.23/128:

Following a call for volunteers in the parish magazine, two parishioners had kindly undertaken to plant up the northern planters and Cllr Cleeve had generously undertaken the tidying up of the southern planters. Following a discussion, Cllrs agreed to revisit the subject of the planters going forward at the next meeting. It was proposed to reimburse the parishioners the costs of £31.49. Cllr Cleave did not wish to be reimbursed.

Proposed Cllr Whittle. Seconded Cllr Allin. Unanimous.

05.23/129:

The website payment was due by the 1st May therefore the Clerk paid this fee of £78 by authority of rule 5.5 of the Financial Policy - the Clerk has delegated authority to authorise the payment of items if the due date for payment is before the next scheduled Meeting of Council, where the Clerk certifies that there is no dispute or other reason to delay payment, provided that a list of such payments is bought to the next meeting. The Clerk certified this and has made the payment.

Under the 'Parish Matters' tab the Clerk suggested changing the name of the link 'Transparency Code' to 'Audit and Accounts', as the auditor could not find last year’s audit; on the CCTV Policy to take the 'CCTV' off and just have the name 'Policies' and to upload the Council policies; and to delete all the agendas and rename the Agenda tab to ‘Annual Parish Meeting’ and to post the minutes and local reports there.

The Council are happy with these recommendations.

05.23/130:

Cllr Chopak, Oliver, Cllr Allin and Cllr Whittle met at Launcells Cross to review the improvements needed. Oliver is going to contact the owners of the land both sides to discuss trimming the one hedge and pushing back the other hedge. It was also agreed to move back the ‘Slow’ sign to give adequate time to slow down.

05.23/131:

1. Internal Audit Update.
   The Clerk updated that the Internal Audit has been completed. The invoice has been received for £40.
2. Section 1 – Approve 2022/2023 Annual Governance Statement.
   It was resolved that responses to number 1-8 are affirmative and number 9 not applicable. Proposed Cllr Whittle. Seconded Cllr cleave. Unanimous. Cllr Hargreaves signed the statement.
3. Section 2 – Approve 2022/2023 Accounting Statements.
   Copies of completed Section 2 have been circulated. The Clerk certified the accounts. It was resolved to approve the Accounting Statements. Proposed Cllr Whittle. Seconded Cllr Cleave. Unanimous. Cllr Hargreaves signed the statement.
4. Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return.
   Confirmation of the dates of the period for the exercise of public rights & Announcement was made by Cllr Hargreaves.

05.23/132:

The Asset Policy was agreed at minute reference 05.23/126.

05.23/133:

After discussion it was decided to plant the Parish apple tree in the playing field.

05.23/134:

The Clerk submitted an Expression of Interest to the Good Growth Fund and was informed that based upon the responses we provided, they believe our project might be a fit for the delegated scheme, Community Levelling Up. This funding is currently closed but will be reopening soon. The Clerk requested notification from the Fund when it is opened.

Cllr Whittle found Green Space funding with an electricity company but this is not applicable to the Parish Council due to eligibility requirements.

Community Infrastructure Levy funding is now available for projects up to £100,000 and is to alleviate the impact of development. This closes on the 22nd June.

It was decided that we will apply for the Levelling Up when the funding has opened.

05.23/135:

Cllr Stokes will contribute this month and Cllr Whittle will contribute next month.

05.23/136:

It has been too wet to take the machine on the fields.

05.23/137:

1. Ratification of payments totalling £886.49 as per April schedule. It was resolved to authorise the payments and to ratify payments made. Proposed Cllr Whittle. Seconded Cllr Pollard. Unanimous.
2. To note Bank reconciliations.
3. To note Income & Bank Balances as per the schedule and reconciliations.

05.23/138:

It was proposed that a vote of thanks be given to Cllr Whittle for his term as Chair by Cllr Hargreaves. Seconded Cllr Pollard. Unanimous.

Cllr Tape will find it difficult to make Monday meetings therefore it was proposed that this is looked at in September to arrange some meetings on a Friday and some on a Monday so Cllr Chopak could attend.

The entrance to Grimscott Estate needs the white lines repainting and there is a gully that needs filling in.

The Clerk will contact highways.

The Parish Council also thanked M Pollard for her hard work on the parish magazine.

05.23/139:

It was resolved that in relation to the remaining items on the agenda, publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted and the press and public are instructed to withdraw.

Proposed Cllr Whittle. Seconded Cllr Allin. Unanimous.

A member of the public expressed concerns over events in the layby. It was unanimously agreed to send the information to the relevant authorities.

05.23/140:

Monday 5th June 2023

Meeting closed at 8.55pm

During the meeting it may arise that publicity would be prejudicial to the public interest by reason of the confidential or special nature of the business to be transacted and the press and public will be instructed to withdraw.

When this arises, the Chair will recommend to consider passing the following resolution: “to resolve that in view of the confidential or special nature of the business to be discussed, the public are excluded and instructed to withdraw.”