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Launcells Parish Council

Minutes November 2022 (DRAFT)

Thursday 24th November 2022

The meeting of Launcells Parish Council was held on above date at 7:30pm, in Launcells Parish Hall.

Councillors Present:

Chairman Cllr Whittle, Cllr Cleave, Cllr Minter, Cllr Wingard, Cllr Tape, Cllr Pollard, Cllr Stokes.

Also in attendance:  Clerk Julie Gray.

No members of the public were present for the meeting.

Cllr Whittle opened the meeting and welcomed everyone.

Record and Approve Apologies

  • Cllr Hargreaves sends their apologies – due to recovery.
  • Cllr Elliott sends his apologies – due to illness/
  • Cllr Allin did not attend.

Confirm the Minutes of the previous Meeting

576.24/11:

It was resolved to approve the minutes and ratify all decisions made at the meeting held on Monday 3rd October 2022. The Chair, Cllr A Whittle, signed them as a correct record.  

Declarations

577.24/11:

  1. Cllr Whittle declared an interest in Agenda 9b)(i).

Dispensations

578.24/11:

  1. There were no dispensation requests.

Matters Arising

579.24/11:

  1. Roundabouts Maintenance.There was a question as to who was responsible for the maintenance of the roundabouts going into Bude. Cornwall Council is responsible but they are willing to delegate this to volunteers and BSTC.
  2. Vision Zero Traffic Scheme will be addressed later.

Report from Cornwall Councillor Chopak

580.24/11:

Cllr Chopak sent apologies that she cannot attend today but reminded the Council of the Area Network Fund. This is already in the plan for Grimscott. Cllr Chopak also reminded Councillors of the Dogs on Beaches consultation. There is also the Council meeting on the 29th re electing a Mayor for Cornwall. Cllr Whittle expressed his concern that this was a major constitutional change and if this change took place, would the extra funding that was supposed to follow actually materialise. Cllr Chopak also stated that the Crematorium application was approved 7 votes to 4.

Public Participation

581.24/11

There were no members of the public in attendance.

Correspondence

582.24/11: – all correspondence circulated via email.

  1. Launcells Cross/B3254. Agenda 12
  2. Playing Field History Plaque. Agenda 13
  3. Grimscott Planters.
  4. Top 15 Cornish Buildings at Risk.
  5. Citizens Advice Cornwall Autumn Newsletter.
  6. Forest For Cornwall Autumn Newsletter.
  7. Keeping Cornwall Updated.
  8. Grounds Maintenance.
  9. Shared Prosperity Fund. Agenda 16.
  10. CQC Report for Stratton Medical Centre.
  11. Cornwall Climate & Nature Fund.
  12. Boundary Commission Consultation.
  13. Spam Email Warning.

Planning

583.24/11:

  1. Decision Notices/Updates:
    1. PA22/07082 | Springleaze Road From Junction East Of Summerleaze To Hobbacott Lane Bridgerule Holsworthy Cornwall EX22 7HB. APPROVED.
    2. PA22/06611 | Weighbridge At Penhill Quarry And Haulage Ltd Pigsdon Quarry Launcells Bude Cornwall EX23 9LQ. Submission of details to discharge conditions 20 and 21 in relation to decision notice PA19/01355 dated 23/08/2019. CONDITIONS DISCHARDGED.
    3. PA22/07101 | Land West Of Tile Yard Cottages Bridgerule Holsworthy Cornwall EX22 7HD. APPROVED with conditions. Because this is an outlining planning application only all the objections Launcells Parish Council raised were disregarded.
  2. Planning Applications/Appeals:
    Any late planning applications received will be discussed but not decided under this section.
    1. PA22/ PA22/08900 | Proposed extension to cow cubicle shed | Thorne Farm Bridgerule Holsworthy Cornwall EX22 7HD.
      ***Cllr Whittle left the room***
      Cllr Wingard chaired the discussion.
      Launcells Parish Council unanimously agreed there were no objections to the proposal. Proposed Cllr Cleave. Seconded Cllr Tape.
      ***Cllr Whittle returned***
    2. PA22/09229 | Demolition of stable building and new build self-contained annex | Springleaze Bridgerule Holsworthy Cornwall EX22 7HB.
      Launcells Parish Council unanimously agreed to reject the proposal based upon Policy 7 and 21. Proposed Cllr Whittle. Seconded Cllr Pollard.

Bus Stop Lighting

584.24/11:

Launcells Parish Council received £2,000 grant for the Red Post bus stop lighting – this covers the whole cost, however there may be an issue due to the quote being obtained some time ago and costs may have risen. Cllr Whittle proposed that Launcells Parish Council make up any shortfall – if there is one. Seconded Cllr Pollard. Unanimous.

Launcells Parish Council received an email from a parishioner concerning the renovation of Hersham Bus Shelter. It is now cleared of Ivy and the new windows installed. The parishioner has a friend who is a Mosaic Artist from Holsworthy and they are thinking about decorating the inside/outside with Mosaic Art with the locals involved making them as she runs Workshops. This could be done in the Parish Hall and all ages could be involved in making the Mosaics.

Red Post

585.24/11:

A CCTV camera is to be placed pointing at the Red Post. Due to this we will register with the ICO and pay the fee of £40. Cllr Whittle will compose a protocol / policy for use – data storage, access etc
It was proposed by Cllr Whittle that the camera is installed, registration with the ICO is completed and a policy / protocol is drafted. Seconded Cllr Minter. Unanimous. Cllr Pollard will progress with the installation.

Launcells Cross / CSW

586.24/11:

A member of the public had a traffic incident at Launcells Cross and wrote to County Highways and copied Launcells Parish Council into the correspondence. In the correspondence he mentione3d the sun reflecting on a mirror. Launcells Parish Council requested a response from Mr O Jones. Mr Jones responded that mirrors are not installed by the Highway Authority and policy is that mirrors should not be located within the limits of the highway as they can present a hazard. Cllr Whittle will discuss this policy with Mr Jones and consider the legal implications of installed mirrors.
It has also been pointed out that the hedge is overhanging the road due to its width and cutting this back may help to increase visibility. The Clerk will liaise with Cllr Cleave on sending a request to the hedge owner and Cllr Whittle will discuss this with Mr Jones also.

Plaque

587.24/11:

There was an email from a parishioner concerning the plaque that accompanies the tree planted in the bottom right-hand side of the Parish Playing Field - looking towards the swings. Upon this was written a date and name of the family connected to this land and the Parish community. The parishioner believes a new plaque would be good so people using the playing field could appreciate the history of the place.
Cllr Tape took some cleaning product and scrubbed the stone plaque but felt it needs a better clean. Cllr Stokes will pressure wash the plaque to see if it can be somewhat restored.

The parishioner also suggested memorabilia from the Carnival that used to be held in the field. This suggestion will be passed to the History Group.

The parishioner also offered the Council a Red Oak sapling for the playing field from acorns she collected in London. The Clerk will contact the parishioner for details.

Defibrillator

588.24/11:

The Defib pads at the Hall have been replaced and Launcells Parish Council received a cheque from the Parish Hall Committee of £215.28 to cover the cost. Cllr Whittle thanked the Parish Hall for their generosity. Cllr Whittle will now look at maintenance for the second defibrillator at the Red Post Inn.
Launcells Parish Council believe it is time to revisit training re the defibrillator for next year. Cllr Whittle will enquire on social media as to whether there is the possibility of free training.

Boundary Commission

589.24/11:

The Boundary Commission consultation on proposed new constituencies does not affect Launcells Parish Council therefore the Council declined to comment.

Grimscott Planters

590.24/11

Launcells Parish Council received an email from the parishioners that volunteered to care for the 2 planters at the Red Post end of the village. They have given 6 months’ notice that their stint has come to an end. They will not require reimbursement for this year’s flowers – they will donate these to the village – and they will continue to care for the planters over the winter.

An advert will be placed in the parish magazine asking for volunteers and a thank you letter sent to the parishioners for their help.

Landmark Tree Planting

591.24/11

The Darley oak seedlings are ready to be delivered to their final planting location and an address is required as to where and who the tree is to be delivered to. Given the size of the tree they can provide a metal cage and stake to give it some protection from people and mowers and they also ask that the Council take some picture for them to include it in their newsletter. Cllr Stokes agreed to have the tree delivered to his address.

Shared Prosperity Fund

592.24/11:

Cllr Whittle suggested funding for an allotment. In order to assess if there is any interest it was proposed by Cllr Whittle that a short piece will be placed in the parish magazine requesting parishioners that have an interest email their interest to the Clerk email address. Seconded Cllr Cleave. Unanimous.
Other ideas were development of the common ground into a peace garden etc with benches. Cllr Whittle and Cllr Wingard will assess viability and walk the commons.

Councillor’s tasks / Emergency Plan

593.24/11:

  • Commons – Sheila Minter reported that a few trees have fallen.
  • Flowerbeds – No issues.
  • Highways – white lines have faded
  • Defibrillator – new pads obtained.
  • Church and Chapel yards – No issues.
  • Emergency Plan – At the last Area Network meeting, the Cornwall Council Emergency Plan coordinator was present and confirmed that our recently updated Emergency Plan was appropriate.

Thank you to Clerk, I Saltern

594.24/11:

Cllr Whittle will send I Saltern a thank you.

To receive oral or written reports and authorise any action

595.24/11:

  1. Chairman.
    There was no report at this time.
  2. The Clerk.
    • The Clerk has registered Launcells Parish Council as an employer with HMRC.
    • The Clerk attended Planning training but left the briefing as there was no concrete updates – just speculation.
    • The Clerk received no objections to changing the Minute referencing for next year.
    • The Clerk received no objections to changing the Parish email.

Banking

596.24/11:

It was proposed by Cllr Whittle that the Clerk, J Gray, be added as a signatory; the previous Clerk be removed; that banking shall change to online banking; and Cllr Pollard will be added in order to be a signatory on internet banking. Seconded Cllr Pollard. Unanimous.

It was resolved that:
The Authorised Signatories in the current mandate, for the accounts detailed in section 1.3, be changed in accordance with section Authorised Signatories.
And the current mandate will continue as amended.

Emails

597.24/11:

Councillors will have a dedicated Parish email address for Council business. The Clerk will set these up.

Budget & Precept

598.24/11:

After looking at the budget and consideration of increased prices it was proposed by Cllr Whittle that the precept be increased by 10%. Seconded Cllr Pollard. Unanimous.

Finance & Legislation

599.24/11:

  1. Ratification of payments totalling £312.29 as per October schedule. It was resolved to ratify the payments. Proposed Cllr Whittle. Seconded Cllr Tape. Unanimous.  
  2. To note Bank reconciliations.
  3. To note Income & Bank Balances as per the schedule and reconciliations.

Urgent Matters raised with the Chairman since the Agenda was published.

600.24/11:

The Hall has water damage. Cllr Tape will obtain pricing of repair on behalf of the Hall Committee.

Date of next meeting and note items from Councillors for the Agenda

601.24/11:

9th January 2023

Meeting closed at 9.10pm


PUBLIC BODIES (ADMISSION TO MEETINGS) Act 1960 S1(2) & S1(6)

During the meeting it may arise that publicity would be prejudicial to the public interest by reason of the confidential or special nature of the business to be transacted and the press and public will be instructed to withdraw.

When this arises, the Chair will recommend to consider passing the following resolution: “to resolve that in view of the confidential or special nature of the business to be discussed, the public are excluded and instructed to withdraw.”  

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